1. Qualification

The Oxford Institute has limited hostel facilities for students.

1. All registered students are eligible to apply for on-campus or off campus accommodation. On-campus accommodation shall be strictly come “first come first served basis”.

2. In the allocation of hostels, on-campus accommodation shall take precedence over off-campus accommodation.

3. Mode of Application 

4. Application forms for housing shall include in the fresher admission which shall be filled and submitted during the admission processes.

5. Continuing students shall be expected to fill forms indicating their intention of staying in on-campus accommodation. Such forms shall be picked from and returned to the Hostel Management Committee before the end of the second semester examinations.

6. Conditions for Room Allocation

Rooms shall be allocated by the OIBJ Hostel Management Committee under the following conditions:-

1. Applicant’s place of residence during the period of application.

2. Programme level of applicant.

3. Order in which the applications are received.

4. Applicant’s previous conduct in hostels (continuing students only).

5. Physical and health conditions of applicant

6. Ability to pay for accommodation fees.

7. Rules and regulations governing on-campus accommodation at the OIBJ Hostel.

All residents of the hostel shall abide by the following rules of occupancy.

1. Use the room allocated to you for residential purposes only.

2. Do not to sublet or assign the room to any other person or allow any unauthorized person(s) (perchers) to live in the room allocated .All occupants of a room where a “Percher” is harbored shall suffer the same and equal sanction.

3. The room allocated to the occupant shall be shared with other occupant AUTHORIZED BY OXFORD INSTITUTE. This notwithstanding, each occupant shall be individually bound by these Rules of Occupancy

4. Occupants cannot themselves swap rooms allocated to them without the knowledge and approval of the Hostel Management.

5. For the safety of residents, visitors entering the hostel whether alone or in the company of a resident may be subjected to security search by OIBJ SECURITY OFFICERS and would be required to sign the visitors’ book. Residents are to co-operate in this regard.

6. All male visitors to female floors must be received and entertained in the common Hall Area. Under no circumstances should male visitors to female floors enter the bedroom and vice versa.

7. Male visitors to female floors are not to stay beyond 10.00pm. Any female resident who keeps and entertains a male visitor inside the female floors beyond 10.00pm shall be sanctioned. This sanction also applies to male residents as well…

8. Residents are at all times not to believe in any way that offends against decency.

9. Residents are not to cook or boil water in the room or any part of the premises except in the balcony/kitchen.

10. Residents are not to engage in any act amounts to a nuisance or inconvenience to other users of the premises including premarital affairs, watching pornographic materials, drumming, whistling, noise-making, smoking in the flats or inside the hostel, quarreling, fighting, shouting etc. or a crime under the laws of Ghana including the use of or dealing in Narcotic drugs or other banned substances or harboring any person who engages in criminal activities. Offenders shall be sanctioned including being expelled from the hostel without refund of rent paid.

11. Residents are not to engage in any act that will deface the premises such as fixing pictures or phonographs or notices on the wall (except authorized boards) which amount to an alteration to the hostel building or any part thereof including the flat, room or other permanent or temporary nature.

12. Residents are to deposit their rooms’ entrance door keys with the front desk officer of the hostel on leaving the premises to enable other co-users have access to it.

13. Residents are not to use electric cookers, coil heaters, microwaves and washing machines in the room, balcony / kitchen or any other part of the premises.

14. Residents are not to park in and around the premises any vehicle except at the designated spots approved by OIBJ. Residents and visitors park vehicles at their own risk.

15. Residents are to pay for the cost of repair of any fixture of the building or any part thereof which the resident will fully or negligently destroys.

16. Residents shall accord OIBJ personnel in charge of the premises the due respect and comply with the directives given from time to time.

17. For the purpose of repairs, OIBJ officers may enter and inspect the rooms or the entire premises in the absence of the occupants except that as far as practicable or expedient, the hostel warden shall endeavor to give prior notice of such inspection.

18. Any complaint or request by an occupant about the use of the hostel shall first be lodged with the front desk officer for redress. If there is no response within 24 hours, the attention of the hostel management should be drawn to the problem.

19. Every occupant shall vacate the room at the end of the period for which payment has not been made. For the avoidance of doubt, occupants shall vacate the room not later than 3 days after the institution’s published date for the end of the academic year.

20. Any occupant who intends to stay on in his/her room beyond the 3 days grace from the date of the academic year be must regularized same with management of the hostel before the expiration of the 3 days grace without fail. Offenders would be sanctioned as determined by the hostel management committee.

21. All residents must declare to the officer-in-charge of the facility any valuable possession they bring into the facility.

22. Resident students are responsible for cleaning the rooms allocated to them.

23. Resident students are not to play football on the corridors and the courtyards.

24. Occupants cannot install air-conditioner in their rooms without prior approval from the hostel management.

25. Resident students cannot paint their rooms using any other color apart from the original. Students who flout this regulation will be surcharged.

26. Resident students will be required to pay a refundable key deposit of GH ¢10.00 before they would be given access to their rooms.

27. Resident students will be required to pay a refundable deposit of GH ¢100.00 against breakages before they would be given access to their rooms.