STUDENTS’ SOCIAL LIFE

1. Punctuality:

Students are to note the time for different activities and ensure that they are present, with all the necessary equipment, so that the activity may begin at the stated time. This applies to all activities such as classes, worship and all official oxford institutes’ programmes etc.

2. Beginning of semester:

Re-opening of Oxford institute is planned for a purpose. Three weeks are allowed for course registration beginning of each semester.

Students will be required to pay a penalty after the given weeks of registration.

Students would be deemed to be withdrawn from the institution if he/she fails to register four (4) weeks after re-opening of a semester.

3. Noise:

We recognize that students need time to relax. We also recognize that there should be quietness during class and private study periods in the afternoons and evenings. During study periods students must refrain from playing loud musical instruments, radios, cassette records and mobile telephones should also be switched off.

4. Cafeteria:

The oxford institute, as part of its commitment to ensure sound mind in a healthy body, has, in partnership with the family friends catering services resolved to provide students with good and nutritious meals at affordable prices. Students are therefore encouraged to patronize the services available at the cafeteria.

5. Economy:

Please be economical with all cleaning materials and be careful in the use of equipment. Some items are difficult to replace. Be careful not to leave lights on unnecessarily. Switch lights off if it is needed.

6. In case of sickness:

If you are ill, report in the first instance, to the Institution Nurse. Any emergency however, should be reported to the Dean of students.

7. Interaction with staff:

Staff is available for interactions with students. If you wish to enquire regarding regulations on particular matters then you should see the Dean of students. If it is about your study programme you should consult your Head of Department, or the Lecturer in the particular subject involved.

DRESS CODE

General regulations

OIBJ students must exhibit:

1. Christian dignity and simplicity by allowing carelessness, untidiness and showiness, extravagance, o excessive formality.

2. Ability to select presentable, durable wear for physical work, modest casual attire for recreational purpose and more dignified clothing for classes, group worship, and other formal occasions.

3. Ability to demonstrate self-respect, a sense of mission, good grooming without excessive adornments of jewelry, cosmetics, or facial make-ups.

4. A flair for selecting clothing and hairstyle which expresses God given appreciation for good taste, beauty, creativity and harmony, reflecting an inner freshness of the spirit.

5. The taste of wearing decent cloths, suitable for the different sexes.

Guiding Principles

The first principle about students’ appearance and dressing is that students are required to dress in a manner that reflects the sacred purpose of Christian education which is presented in Vision and Mission of the Institution. 

Students are expected to portray the principle of God’s kingdom through decent appearance and dressing. Students must observe the simple rule that there is appropriate dressing for each occasion and place. 

Dressing for any activity on campus must be decent and to gain individual student respect in the society and the Christian community in particular. 
 

Attire for Matriculation / Graduation

All students are required to wear the academic dress appropriate for their status on matriculation and graduation ceremonies.

It is an offence to wear any indecent clothing on campus. Common sense is the best guide as to what the institution authorities are likely to accept.

Ladies’ Personal Appearance and Dressing

Ladies’ dress should conform at all times to the general guidelines and regulations stated above. To guide ladies in meeting this requirement, the following specifications are provided:

1. Skirts and blouses, dresses, sweaters and shirts, or other informal combination may be worn for classes and everyday activity provided they comply with regulations.

2. Acceptable dress for church services and other formal public occasions may consist of either national or European costume

3. Skirts must be long enough to cover your knees.

4. Transparent, sheer, bare-back or tight-fitting blouse and sweaters are not allowed. Also, tight-fitting blouses and trousers are not permitted. Short and tight-fitting blouses should not be worn on trousers. Blouses should be long enough to cover the hips.

5. Dresses with low neckline or dresses that do not fully cover the shoulders and armpits are not permitted.

6. Shorts, tight-fitting slacks and similar attire may not be worn outside the hostel or on the campus. However proper fitting slacks may be worn for outdoor recreational occasions, such as physical education and exercises, grounds work, community services, etc.

7. The hair shall be well groomed at all times.

8. Very noticeably make-up, hot colour nail polish and unnatural hair colour must be avoided.

Gentlemen’s Personal Appearance and Dressing

1. Men’s attire for general campus wear and all other costume must comply with the general regulations.

2. Dress for church services or special formal occasions may be either national or European style, provided that the costume complies with the principles set forth in the general regulations.

3. Men’s attire for classes should consist of trousers, shirts, and decent “T” shirts.

4. Men should not go barefooted or without shirt when in public such as the class rooms, the library, and other places identified as public.

5. Men are not allowed to wear shorts for lectures, to the library, administration etc.

Ladies’ and Gentlemen’s Dressing

1. Noisy shoes are not permitted in the library, lectures rooms or office areas.

2. Wearing of bathroom slippers for lectures, library, cafeteria, etc is not allowed.

3. Persons who will be on the platform in any formal meeting should dress in decent attire.

PROCEDURE FOR REQUESTING OF LETTERS OF INTRODUCTION, ATTESTATION, TRANSCRIPT AND ACADEMIC RECORDS.

Letters of introduction, attestation, transcript and academic records shall be issued to only students in good standing with the instsitution. Students who own fees will expect to have their arrears fully paid and those undergoing disciplinary action would be expected to have served their term before the institution will issue any formal letters or documents.

 Only students who have completed a full academic year at OIAJ can apply. The following procedure for making requests is to be adhered to:

1. Request forms to be completed by students are available at the General office.

2. Payment of the required fees is to be made at the Accounts office.

3. The normal time for processing all requests is at least 2 weeks.

4. The current fees for the various forms of request will be pasted on the General notice board in the Foyer and will also be available at the Accounts office.

5. Application for introductory letters, testimonials or attestations, etc must indicate the address of the recipient.

6. Application for introductory letters for visas and passports should be accompanied by a recent passport photograph and a copy of the page of your passport containing your photograph.

FORMATION OF CLUBES AND SOCIETIES

Students shall have freedom of association. Students’ club, group or society can be formed on campus so far as it is open to all students regardless of gender, religion, ethnic background, social class or political orientation, except in a situation where it is based on a course of study or religion.

An application for the formation of a club society should be submitted to the Dean of the students through the Students’ Representative Council. The application will be submitted to the appropriate Committee for review and a decision.

The application should state the names of the founding members, its executive officers (if different from the founders) and patrons. It should also include the constitution of the society and its intended activities for a semester or year. 

Every society/club must have a senior Member of the institution as its patron.

All arrangements to invite outside guest speakers or entertainers must have approval from the Dean of students through the Patron of the club or society. Every society or club which collects or receives official funding and dues from students must account for its financial operations in accordance with the institution’s financial regulations.

USE OF INSTITUTION TRANSPORT

Institution vehicles may be requested for any approved journeys. A fee will normally be charged to cover the running costs and the drivers’ allowance. Where applicable, the transport will not be released till the charges are paid in full.

Applications through Patrons or Heads of Department should be submitted to the Registrar at least five working days prior to the date the vehicle will be needed. 

Approval for the journey should first be obtained from the Dean of students before the request for transport is initiated. The list with signatures of students who intend to make the trip must accompany all such requests.

GUIDELINES/REGULATIONS FOR JUNIOR MEMBERS

Interaction with Staff:

The staff is available for interactions with students. If you wish to enquire regarding regulations on practical matters then you should see the Dean of students and if it is about your study programme you should consult the Principal, your Head of Department or the Lecturer in the particular subject involved. The President or the staff members are normally available daily, Monday to Friday by appointment.

Disciplinary Rules:

1. These rules shall be referred to as the Disciplinary rules and, except as provided, shall apply to all students of the institution as the case may be.

2. Any act done without reasonable excuse by a person to whom these rules apply: which amounts to a failure to perform in a proper manner a duty imposed on him, or which contravenes any regulation, instruction, or directive relating to junior members (students) of the institution or which is otherwise prejudicial to the efficient function of the institution or tends to bring the college into disrepute shall constitute a misconduct.

3. It is misconduct for a junior member (student) of the institution:-

1.    To use, without the consent of the appropriate authority, any property, provided for the purpose of the institution for a purpose not connected with the work of the college.

2.   To engage in any activity which is likely to bring the institution into disrepute or cause disorder in the college.

3.   To reveal confidential information to anyone not entitled to such information.

4.   To verbally or physically assault any member of staff of the institution.

5.   To travel outside the country without written permission of the president during the period when institution is in session.

4. It shall be misconduct for a junior member of the university college:

1. To be absent from lectures and other prescribed assignments without permission or reasonable excuse;

2. To be insubordinate;

3. To address senior members of the institution or other officials of the institution with an insulting or disrespectful language;

4. To engage in examination malpractices.

5. Sanctions: for breaches of any provisions of rules (c and d), any of the following penalties, as deemed appropriate, may be imposed;

1. Warning;

2. Reprimand;

3. Suspension for a stated period;

4. Withholding of certificate for a period of time not exceeding three academic years;

5.  Cancellation of certificate and banishment from writing the institutions’ examination for a period of three academic years;

6. Rustication;

7. Dismissal;

6. For the purpose of these rules, sanctions (iii) to (vii) shall be treated as major penalties and shall be imposed only by the president after due consultation with the council or the academic board as the case maybe; the other penalties shall be treated as minor case. All major penalties imposed on junior members shall be subject to ratification by the academic board.

Other offences

7. Damage to property or tarnishing the name of OIBJ:

It is an offence for a student to deliberately cause damage to property, as well as to the good name of the institution or incite others to cause such damage. In any of these situations the offender shall be required to either make good the damage caused or face appropriate sanctions as deemed necessary by the university college authorities.

8. Using or peddling Narcotics and other Drugs

It is an offence for a student to be in possession of, or peddle any kind of narcotics and hard drugs on campus. Narcotics include Indian hemp, cocaine, morphine, opium, etc. offenders will face a disciplinary panel for appropriate punishment (which may include expulsion and police prosecution). It is an offence for a student to drink alcoholic beverages or a person to drink on campus.

Moral Issues

1. No student shall indulge in illicit sexual behavior of any kind. It is an offence for a student to practise fornication, adultery, prostitution, lesbianism or homosexualism, child pornography or be in possession of any pornography material on campus. Gambling, stealing, fighting abusive language, cursing and profane songs are prohibited on campus.

2. All students are expected and encouraged upholding Christian sexual standards as directed in the Bible. All expressions of premarital and extramarital friendship are to be chaste and behaviors which will suggest otherwise are to be avoided.

3. Any persons engaging in improper relationships will be subject to sanctions ranging from verbal warnings to suspension or withdrawals. 

4. Drunkenness and any disorderly behavior on campus, in a hostel or in town resulting in disorderly or scandalous behavior will be considered as bringing disrepute to the university college. Students shall also not be under the influence of alcohol during lectures, games, competitors and any other activities held within or outside the campus. Smoking is also forbidden in lecture halls, libraries and any other OIAJ property. Sanctions for not complying with the above include: warning, fine suspension or dismissal.

5. Sexual Harassment Policy  

Sexual harassment is reprehensible and will not be tolerated at the institution. It subverts the mission of the university college and threatens the careers, educational experience and well-being of students, faculty and employees. In both obvious and subtle ways, sexual harassment is destructive to the institution as a whole. When, though fear of reprisal or pressure, a student, faculty member or employee, submits to inappropriate sexual demand, the institution’s ability to carry out its mission undermined. Perpetrators of sexual harassment will be severely disciplined, up to and including dismissal.

Disciplinary Procedures and Sanctions.

The Principal and the Dean of Students Affairs have a special responsibility under the Executive Director for the discipline of students. It is therefore an offence to disobey these officers in the discharge of their duties. If a student violates any institutional regulation, he/she shall be reported to the Principal (who is the chairperson of the Disciplinary committee), or he/she appointed representative, for appropriate sanctions.

The Disciplinary committee shall recommend the appropriate sanctions to the Executive Director. Students who are aggrieved by any disciplinary sanctions may appeal to the Executive Director for a review. The Executive Director may set up a Disciplinary Review Committee that will look again at the matter and come out with the final decision.

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